News from the University Data Management Council

Fireform approved for critical data

August 27, 2020

The data stewards recently approved Fireform for collection of critical data with the exception of PCI (credit card, banking payment card industry) data. Read more »

New Institutional Storage Request Form is available

July 30, 2020

In preparation for the Box retirement, we have new storage services available for institutional data in both the Microsoft and Google environments. To request a new storage location for upcoming projects, you may submit a request using the form at storage.iu.edu. We do recommend consulting with your IT Pro first to see if they have already setup new storage locations for your department. Read more »

Zoom Security and Recording Guidance

April 17, 2020

Zoom at IU offers several features and options that can help you maintain the integrity of your Zoom meeting or webinar. For tips to help secure your Zoom meeting and for additional information about recording and securing HIPAA and FERPA protected information, see the KB article: Prevent Zoombombing using Zoom privacy and security features. Read more »

Box Retirement, Where to store restricted and critical data

March 19, 2020

As part of the Box retirement migration, both Microsoft storage and Google enterprise storage will be available for Restricted data and certain types of Critical data. Future communications will provide the timeline for when these environments will be ready for this type of institutional data. Pre-approved solutions (similar to Box Health and Box Entrusted) are being evaluated. For details, see the KB article: About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information. Read more »

Google’s Hangouts Chat is approved for Public and University-Internal information.

February 21, 2019

Hangouts Chat (a Google GSuite application) has been approved by the UDMC as a replacement for Google Chat and may be used to share documents containing public and university-internal information. Hangouts Chat should not be used for sharing information classified as restricted or critical.