Request new institutional storage
Institutional files must be stored in institutional storage locations for a number of reasons, including:
Some sensitive files require stricter storage and sharing settings. Special institutional storage locations must be used for these files.
If you transfer positions or leave IU, institutional storage locations allow your colleagues to continue to access the files they need.
Note: Your IT Pro may have already requested institutional storage for your department, so it is a good idea to coordinate storage needs with your supervisor and IT pro especially when managing restricted and critical data.
Why is it important to use the institutional storage request form vs the Join or Create Team button in Microsoft Teams? Requesting through the form:
Applies security configurations and controls based on the data selected
Ensures the appropriate naming conventions are in place
Provides storage owner access to the “Manage your storage” tool which will provide an interface to update the storage location such as (i.e. addition of external collaborators, update changes in data classification, update Team description and metadata, etc.). The management tool will also provide valuable audit information
Provides the owner with a list of their responsibilities as well as training resources for maintaining user access in the Team, any channels created, and within Sharepoint Online
Request new institutional storage form
For more information see: Request institutional storage in Microsoft or Google at IU shared storage