University-Internal Data

What is University-internal data?

There are certain data elements that are freely available within the university but are not available to the general public. Proper access controls (in other words, permissions) must be set to prevent inappropriate access to this type of information. Examples include:

  • University identification (UID) numbers
  • Student home addresses and phone numbers
  • Employee offer letters, faculty tenure recommendations
  • Basic floor plans showing egress routes and shelter areas

University-internal information elements may need to be accompanied by an individual’s name in order to result in harm due to inappropriate handling, but not always.

Checkout IU's Data Sharing and Handling Tool which provides guidance on how to properly classify, store, and share the data you manage.

You may also check with the University Information Policy Office (UIPO) at or 812-855-UIPO if you are unsure whether you need to apply special care and handling to the information elements and assets you use.