Employees of Indiana University who will be storing institutional information that is classified as University-Internal data or greater are required to use one of two storage options. This includes all information in which terminated employees and the public should not have access.
Which environment should I use to store my institutional data?
Microsoft at IU Secure Storage:
- Best for storing, sharing, and collaborating on Microsoft documents (Word, Excel, PowerPoint) when you desire integration with Exchange email, calendars, and chat.
- A Canvas integration is not yet available, but it is planned.
Google at IU Secure Storage:
- Best for storing, sharing, and collaborating on Google Docs, Google Sheets, and Google Slides.
- A Canvas integration is available.
For more information, see the IU Knowledge Base.
Submit a request for Microsoft Teams or Google Shared Drives storage
Anyone at the university may request multiple institutional storage sites on both platforms. If you have institutional data, you will need to complete the Institutional storage request form, specifying the type of data, whether or not it is sensitive, and whether you need to collaborate externally. The system will then immediately create storage tailored to your needs.
Manage your institutional storage
At Indiana University, to manage institutional storage locations you've created, visit Manage Your Storage Locations. If a storage location was created manually, it will not appear on this site.
It is important for you to manage your storage location's metadata and keep it up to date, because it allows the university to manage its data storage risk and better understand data storage needs.
If you have questions about your department's storage options, consult with your unit's IT Pro before submitting a request for Microsoft Teams or Google Shared Drives storage.
Storing individual files at IU
At Indiana University, personal files (such as family photos or resumes) can be stored in Google at IU My Drive and Microsoft OneDrive at IU. Each has features that make it best suited to certain use cases, and the information here provides a detailed comparison. For more information, see the IU Knowledge Base.