News from the Committee of Data Stewards

CDS Approved an Updated Institutional Data Standards Checklist

October 21, 2016

The CDS reaffirmed the requirement for system owners of new services and platforms to complete the Institutional Data Standards checklist for any services/platforms hosting critical data. Data Stewards may also require completion of this checklist for systems hosting restricted data. It is recommended that system owners conduct an optional self-assessment for services hosting only public and university-internal data. Read more »

CDS determined that passphrases and digital signature certificates do not meet the definition of institutional data

October 21, 2016

This decision was based on recommendations from UIPO and UISO after discussion at the October 20th CDS meeting. They will therefore be managed as other information technology safeguards.

IU Release of Student Information Policy Changes

May 19, 2016

IU is no longer releasing student addresses or phone numbers to the public. A student's street address and phone number are no longer considered public information, or listed as part of the FERPA directory information at IU. Read more »

Data Stewards Approve Google Apps for Education for Restricted Institutional Data

April 27, 2016

After lengthy discussions and development of a list of considerations which must be met, the Committee of Data Stewards has approved the use of data classified as Restricted in Google Apps for Education. Please see the list of considerations to be met in the following document: Read more »

Critical Data Guide Hard Copies Available

March 24, 2016

Certain information requires special care and handling, especially when inappropriate handling of such information could result in: criminal or civil penalties; identity theft or personal financial loss; invasion of privacy; or unauthorized access to the information. In the past, the University Information Policy Office (UIPO) has provided hard-copies of the “Protecting Red Hot Data” (“flippy book“) containing a practical guide to how to appropriately collect, store, transmit and dispose of critical data. UIPO has recently updated and reformatted the flippy book into a new pocket-sized reference guide. The following groups will be sent a copy of the new Critical Data Guide pocket edition: UITS full-time staff (in the CIB, ICTC, and on the regional campuses), all IT Pros, all Data Managers and Data Stewards. If you are not already slated to receive a copy and would like one for yourself or your team, see the following information: Read more »