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Manage my storage tool For Teams and Shared Drive

August 23, 2021

The UIPO would like to announce that a new storage management tool that is now available within the IU Institutional Storage request form. Current storage owners or those who request new storage locations will have access to make modifications to their Microsoft Teams or Google Shared Drives.

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Tech tips for returning to campus

July 20, 2021

As you gear up for returning to campus in August, here are a few tech tips for consideration.

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Remote work safety tips

April 29, 2021

As many of us continue to work from home or a remote location, it is important to remain vigilant in our security practices and to safeguard the data we manage on a daily basis.

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Fireform approved for critical data

August 27, 2020

The data stewards recently approved Fireform for collection of critical data with the exception of PCI (credit card, banking payment card industry) data.

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New Institutional Storage Request Form is available

July 30, 2020

In preparation for the Box retirement, we have new storage services available for institutional data in both the Microsoft and Google environments. To request a new storage location for upcoming projects, you may submit a request using the form at We do recommend consulting with your IT Pro first to see if they have already setup new storage locations for your department.

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Zoom Security and Recording Guidance

April 17, 2020

Zoom at IU offers several features and options that can help you maintain the integrity of your Zoom meeting or webinar. For tips to help secure your Zoom meeting and for additional information about recording and securing HIPAA and FERPA protected information, see the KB article: Prevent Zoombombing using Zoom privacy and security features.

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Box Retirement, Where to store restricted and critical data

March 19, 2020

As part of the Box retirement migration, both Microsoft storage and Google enterprise storage will be available for Restricted data and certain types of Critical data. Future communications will provide the timeline for when these environments will be ready for this type of institutional data. Pre-approved solutions (similar to Box Health and Box Entrusted) are being evaluated. For details, see the KB article: About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information.

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Google’s Hangouts Chat is approved for Public and University-Internal information.

February 21, 2019

Hangouts Chat (a Google GSuite application) has been approved by the UDMC as a replacement for Google Chat and may be used to share documents containing public and university-internal information. Hangouts Chat should not be used for sharing information classified as restricted or critical.

New Box Drive feature, "Mark for Offline" (MfO) is approved to replace Box Sync. Box MfO

February 06, 2019

A new feature in Box Drive, “Mark for Offline” (MfO), has been approved by the UDMC as a replacement for current Box “Sync” functionality which is expected to be retired by the end of 2019.

MS Online, PHI and BHDA

January 31, 2019

Users working with protected health information (PHI) will be glad to know the University Data Management Council (UDMC) has approved the use of MS Office Online when working with documents stored in Box Health Data Accounts (BHDA). This approval comes after receiving a signed Business Associate Agreement (BAA) from Microsoft and the completion of a HIPAA alignment review. MS Office Online continues to be available for working with other types of documents stored in Box.