Institutional Data is categorized into data classifications as defined in IT Policy DM-01: Management of Institutional Data to ensure proper handling and sharing of data based on sensitivity and criticality of the information. The following tools offer help in determining how data is classified at IU, and additionally offer general guidance on sharing, disposal and classification of institutional data.
To request shared storage and collaboration space for your team, council, committee, new project, etc. see Request institutional storage in Microsoft The institutional storage request form will walk you through creation of a new Microsoft Team.
For more information on best practices in the Microsoft storage environment, see Best practices for Microsoft Teams at IU.
Is it absolutely necessary to retain a copy on a user’s individual computer or department server? Or, does the university maintain the same information elsewhere? Rather than creating another copy that will require special protections, access and view the information from its primary university source.
According to University Policy DM-02, a department must ensure that any institutional information will be adequately protected from a contractual and a security standpoint prior to disclosure with a third party. Most third-party relationships will require a contract or data sharing agreement before any data is provided. You can start this process by consulting with the relevant Data Steward(s).
Based on their roles at the university, students and employees have access to different applications and institutional data. This access is determined by training and the determination of supervisors and Data Managers for each type of data. For more information on access and enforcement of data training, see:
