According to University Policy DM-02, you must ensure that any institutional information will be adequately protected from a contractual and a security standpoint prior to disclosure with a third party. Most third-party relationships will require a contract or data sharing agreement before any data is provided. You can start this process by consulting with the relevant Data Steward(s).
Once you have received approval from a Data Steward about the release of information to a third party in compliance with Policy DM-02, it is important to consider the following:
After you have received approval to share files external to IU, understanding the classification and sensitivity of the data is important when selecting an appropriate storage solution or transmission method for sharing files with a third party. For restricted or critical data, here’s a few suggestions:
For other questions about how to share data with third parties in compliance with IU policy, contact uipo@iu.edu.
