Generative AI tools are becoming increasingly important in various fields, including education, research, and administration. At Indiana University, several generative AI tools are available to faculty, staff, and students to enhance productivity, creativity, and efficiency. This document provides an overview of the primary generative AI tools approved for use at IU, their core features, data classification approvals, and usage guidelines.
Generative AI tools at IU
| GenAI Tool | Use Case | Approved for Public Data? | Approved for University-Internal Data? | Approved for Restricted Data? | Approved for Critical Data? |
|---|---|---|---|---|---|
| Microsoft 365 Copilot chat | Browser-based chatbot interface. Available at no cost for users at IU over the age of 18. | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes PCI DSS data |
| Microsoft 365 Copilot app | Integration within Microsoft 365 apps. $30/user/month for faculty, staff, and group accounts at IU. Sensitivity labels must be applied to all documents containing Critical data. | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes PCI DSS data |
| Google Gemini | Chatbot interface built on Google's Gemini AI models. Available at no cost to users at IU. | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes Research data | ❌ No |
| Google NotebookLM | Research assistant built on Google's Gemini AI models. Available at no cost to users at IU. Useful for synthesizing large volumes of content across multiple documents. | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes Research data | ❌ No |
| ChatGPT Edu | Privacy-focused version of OpenAI's generative AI platform. Data entered in IU's workspace does not train AI models. | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes Research data | ❌ No |
| Adobe Firefly | Generates and edits multimedia content within Adobe applications. Included with access to Creative Cloud through IU's Adobe contract. | ✅ Yes | ❌ No | ❌ No | ❌ No |
| Azure OpenAI Service | Cloud-based software development platform. Provides REST API access to OpenAI's powerful language models. | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes to Most, Excludes PCI DSS data |
| REALLMs | On-premise service hosted in the IU Data Center. Offered without fee to the IU community by UITS Research Technologies. | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes, including PHI |